Visa Guidelines for TRANSED 2012 Conference Delegates
All foreign nationals coming to
attend the TRANSED 2012, India are required to apply for a conference visa
only. This also applies to those
foreign nationals who are coming as attendants/escorts of the delegates with
disabilities. However, “accompanying persons/family members” visiting
India with their respective main delegates whose sole purpose is for
leisure/sight-seeing and not be at the
conference in any capacity may seek a Tourist Visa (please check with the
Indian Consulates before you proceed).
If the delegates plan to travel within India for tourism around
the conference period, they still need to apply for a “Conference Visa” only and
not a “Tourist Visa”.
In the visa application, you will be required to indicate
your stay period and also provide necessary documents related to your reservation
details to tourism destinations. The permission for the extended duration of
stay in India is entirely at the discretion of the consular officials.
The Secretariat, TRANSED 2012, India will send a
Conference Invitation letter to all international
delegates of TRANSED 2012, (including authors of posters/ papers, presenters,
panelists, speakers etc) who complete and confirm the online registration
process for the conference. This
invitation letter would be required to apply for a Conference visa.
For delegates from Afghanistan, China, Iran, Iraq,
Pakistan, Sudan, foreigners of Pakistani origin, and Stateless persons, the
Organizers will need to obtain a clearance from the Ministries of External and
Home Affairs, Govt. of India. This internal procedure may take four weeks or
longer. So delegates from these countries must allow sufficient time for visa
Foreign delegates with Indian roots: All
Non-Resident Indians (NRI), who do not possess the Overseas Citizen of India
(OCI) or Person of Indian Origin (POI) card, need to apply for a Conference Visa.
Delegates with existing valid multiple entry
visa: Apart from making sure that your visa is valid for
the entirety of your visit to India, please note that your last departure from
India should be at least two months before your entry for this
Documentation required for obtaining VISA: Apart
from the regular documents (duly completed and signed application form,
original passport valid for at least six months, passport-size photographs,
proof of residence, etc.) required by the Indian High Commission/Embassy/Mission
to apply for an Indian visa, the following supporting documents shall also be
needed to apply for a conference visa.
letter sent from Secretariat, TRANSED 2012, India.
- Approval/NOC letter from the Ministry of External Affairs (Political Clearance). Click here to download
- Approval/NOC letter from the Ministry of Home Affairs (Security Clearance). Click here to download
- No Objection Letter of the State Government (Government of NCT of Delhi) Click here to download
- No Objection letter from the Nodal Ministry (Min. of Social Justice & Empowerment, Govt. of India) Click here to download.
While the invitation letter shall be sent to the delegates
on their successful completion of Registration process (Paid), the Approval
letters above are available for download on the Conference Website under
Section “What’s New”.
The delegates are advised to plan their visa procurement
carefully. The validity of visa begins usually from the date of issuance of the
visa and NOT from the start date of your journey to India.
You may access the Frequently Asked Questions about Visa
at the Website of Ministry of Home Affairs, Govt. of India also at link: FAQ on Conference Visa
Information on Visa Related Issues:
The instructions and information given here are general
in nature. You are advised to contact the Indian Embassy / High Commission /
Consulate in your country for specific information in order to obtain a visa of
here for the address of Indian Missions)
Please apply for your visa well in time. Your travel
agent may also be able to help you.
Visa fee is non-refundable and subject to change without
notice. The High Commission reserves the right to granting and deciding
type/duration of visa irrespective of the fees tendered at the time of making
the application. Granting of Visa does not confer the right to entry to India
and is subject to the discretion of the Immigration Authorities.
Visa Application Form
Visa application form is available at the Indian Mission
in the country where the applicant resides. All NRIs/PIOs, including children
(who don’t possess OCI or PIO card) need to apply for Visa in separate visa
Procedure for obtaining Visa
Visas can be applied for in person or by post at the High
Commission of India based in the country from where the candidate intends to
depart for India. Specific visas are granted for a variety of purposes that are
Travel Visa application requirements
passport (before applying for the visa, please ensure your passport is
valid for at least another 6 months)
application form. (Nationals of Pakistan and Bangladesh must complete
special application forms)
passport-size photographs. (Nationals of Pakistan will require five)
self-addressed delivery envelope for postal applications.
Types of applicable Visa
Conference Visas are issued for attending conferences /
seminars / meetings in India. The letter of invitation is to be submitted along
with the visa application and other essential approval documents enlisted above
in Specific Visa Information. Delegates coming to India for attending
conferences may combine tourism with attending conferences but they need to
have a Conference Visa only.
Validity: One or more years with multiple-entry. A letter
from the sponsoring organization indicating nature of business, probable
duration of stay, places and organizations to be visited incorporating there in
a guarantee to meet maintenance expenses, etc. should accompany the
Visa Fees (subject to change, kindly check
with the Indian Mission in your respective countries)
with validity six months US$ 30
with validity one year US$ 50
with validity one to five years US$100
applications are processed the same day. Postal applications will take
approximately two weeks.